WHO Careers 2025 – Administrative Assistant (Roster) G4

The World Health Organization (WHO) Administrative Assistant (Roster) G4 2025 position at the Asia-Pacific Centre for Environment and Health (ACE) in Seoul, Republic of Korea is a full-time fixed-term appointment designed to support WHO’s mission in health, environment, and climate action. This role is ideal for organized, detail-oriented professionals with experience in secretarial, clerical, or administrative functions who are committed to contributing to global health initiatives in the Western Pacific Region.

About the WHO Asia-Pacific Centre for Environment and Health (ACE)

The WHO ACE aims to strengthen the capacity of Member States by providing scientific information, monitoring health trends, and supporting policies related to urban and island health, environmental challenges, and climate change. The Centre emphasizes adaptation strategies and collaborates with international agencies, donors, and other stakeholders to accelerate action on climate and health.

Job Objectives

The Administrative Assistant will:

Facilitate effective communication and workflow within the department.
Support program management and administrative operations for WHO projects in the region.
Ensure timely correspondence, procurement, travel coordination, and organizational support.
Assist in promoting policies and programs aligned with WHO’s mandate on health and environmental well-being.

Key Responsibilities

Under the supervision of the Programme Management and Administrative Officer, the incumbent will:

Receive, screen, track, and distribute correspondence while ensuring follow-up on critical issues.
Draft administrative correspondence, reports, summaries, and technical documents.
Prepare travel requests, book flights and hotels, and manage related travel arrangements.
Initiate contracts for consultants and Agreements for Performance of Work (APW) via Oracle/GSM procurement modules.
Track procurement, receipt of deliverables, and initiate payments.
Maintain filing systems and databases for administrative records.
Organize departmental meetings, workshops, and seminars, including preparation of invitations, participant lists, and presentation materials.
Screen visitors and telephone calls with professionalism and discretion.
Perform other administrative duties as required and support cross-departmental tasks.

Required Qualifications

Education:

Essential: Secondary school graduation with thorough training in secretarial or clerical duties.
Desirable: University degree in relevant areas or specialized secretarial training.

Experience:

Essential: Minimum three years in secretarial or clerical roles.
Desirable: Experience with WHO, other UN agencies, or international organizations; familiarity with Oracle or ERP systems.

Skills:

Strong knowledge of office procedures and administrative processes.
Detail-oriented with excellent organizational skills.
Ability to draft correspondence, meeting summaries, and records.
Proficiency in computer applications, including web-based resources and office software.
Ability to work harmoniously in multicultural teams and maintain professional conduct.

Languages:

Fluency in Korean and English is essential. Knowledge of additional UN working languages is an advantage.

WHO Competencies

Teamwork: Collaborate effectively across teams.
Respecting Individual and Cultural Differences: Promote inclusion and respect.
Communication: Articulate ideas clearly and professionally.
Producing Results: Deliver high-quality outcomes efficiently.
Self-Management: Demonstrate initiative and responsibility.

Remuneration and Benefits

Salary: Starting at KRW 53,718,000 annually (net), subject to mandatory deductions.
Leave: 30 days of annual leave.
Additional Benefits: WHO offers parental leave, flexible work arrangements, and a safe, smoke-free work environment.
Diversity and Inclusion: WHO encourages applications from women, persons with disabilities, and underrepresented Member States.

Application Process for Administrative Assistant (Roster)

Submit your application online via the WHO Careers Portal.
Only candidates under serious consideration will be contacted.
A written test or asynchronous video assessment may be used for screening.
Shortlisted candidates must provide scanned copies of relevant degrees/certificates.
Ensure qualifications are recognized in the World Higher Education Database (WHED): http://www.whed.net.

Deadline: October 31, 2025

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Candidate Requirements

Demonstrated high integrity and ethical standards.
Commitment to WHO’s values and charter.
Must comply with vaccination requirements and provide relevant medical documentation.
Must reside within the local commuting area of the duty station.

Frequently Asked Questions (FAQs)

1. Is this a full-time position?
Yes, the Administrative Assistant (Roster) G4 role is full-time for a 12-month fixed-term appointment.

2. Where is the duty station?
Seoul, Republic of Korea, at the WHO Asia-Pacific Centre for Environment and Health (ACE).

3. What is the salary for this position?
The annual net base salary starts at KRW 53,718,000, with 30 days of annual leave.

4. Are there language requirements?
Fluency in Korean and English is essential. Knowledge of additional UN working languages is an advantage.

5. Can international applicants apply?
This post is subject to local recruitment and will be filled by persons recruited from the local commuting area.

6. What software or systems should candidates be familiar with?
Experience with Oracle/GSM procurement modules and general office software is highly desirable.

7. Does WHO support diversity and inclusion?
Yes. WHO strongly encourages applications from women, persons with disabilities, and nationals from underrepresented Member States.

Meta Description

Apply for the WHO Administrative Assistant (Roster) G4 2025 role in Seoul, Korea. Full-time position supporting WHO Asia-Pacific Centre for Environment and Health with administrative, travel, and procurement duties. Deadline: 31 October 2025.

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