Events and Administration Officer (ACRO) at IPPF

Events and Administration Officer (ACRO) at IPPF | Apply by 7 October 2026

IPPF is hiring an Events and Administration Officer for its Americas and Caribbean Regional Office, with a preference for Mexico. Apply by 7 October 2026.

The International Planned Parenthood Federation (IPPF) is hiring an Events and Administration Officer (ACRO) for its Americas and the Caribbean Regional Office. The full-time, permanent role provides administrative, events, travel and operational support to the regional office.

The position has a preference for Mexico and offers an annual gross salary of MXN 279,403–377,194. The application deadline is 7 October 2026.

About the Role

The Events and Administration Officer will work within the Corporate Services team and support colleagues, Member Associations, partners and external suppliers.

The role focuses on organizing office events, coordinating travel and providing administrative support to senior management and affiliate meetings.

Key Responsibilities

The successful candidate will:

Manage logistics for office events, including hotels, catering and accommodation.
Coordinate travel arrangements and administrative follow-up.
Provide logistical information to participants and process travel reimbursements.
Support consultant contracts and signature processes.
Create purchase orders and reconcile the Regional Director’s corporate credit card.
Manage relationships with travel agencies.
Maintain the Senior Management Team calendar and take meeting minutes.
Organize virtual affiliate meetings.
Conduct due diligence checks under IPPF safeguarding procedures.
Support internal systems and policy implementation.

Qualifications and Experience

Applicants should have:

A bachelor’s degree or equivalent in Business Administration, Event/Hospitality Management, Communications, Office Administration or a related field.
2–3 years of experience in events, conference logistics and administrative or office support.
Experience coordinating travel and managing suppliers.
Experience organizing events and conferences.
Strong organization, planning and administration skills.
Proficiency with Office 365, including Excel.
Knowledge of MailChimp and ERP systems is advantageous.
Fluent Spanish and strong working English at B2 level.
Commitment to safeguarding and IPPF values.

Salary and Job Details

Detail	Information
Organization	IPPF
Role	Events and Administration Officer (ACRO)
Location	Americas and Caribbean region, preference for Mexico
Job Type	Full-time, permanent
Salary	MXN 279,403–377,194 gross annually
Experience	2–3 years
Deadline	7 October 2026
Job ID	315497

How to Apply

Applications should be submitted online through the IPPF Personio careers portal before 7 October 2026.

Applicants should ensure that their CV and application demonstrate relevant experience in events, administration, travel coordination and supplier management.