Save the Children Administration Coordinator Job 2026: International Humanitarian Career Opportunity
Are you an experienced administration or operations professional looking to build a meaningful career with one of the world’s leading humanitarian organizations? Save the Children International is recruiting an Administration Coordinator to support its operations in Ukraine, helping ensure that staff have safe, efficient, and well-managed workplaces while contributing to programs that improve the lives of children and families affected by conflict.
This is an exciting opportunity for professionals with expertise in administration, facilities management, workplace services, travel coordination, and operational support to join an organization that has been protecting children’s rights for more than a century.
If you are passionate about humanitarian work, operational excellence, and supporting teams that deliver life-changing programs, this could be the perfect career opportunity.
About Save the Children International
Save the Children International is one of the world’s largest independent humanitarian and child rights organizations. Founded more than 100 years ago, the organization works in over 100 countries to ensure that every child has the opportunity to survive, learn, and be protected.
Its work focuses on responding to humanitarian emergencies, improving education, strengthening child protection systems, promoting health and nutrition, supporting livelihoods, and advocating for children’s rights at local, national, and international levels.
Save the Children partners with governments, civil society organizations, communities, and donors to create lasting improvements in children’s lives, particularly in areas affected by poverty, disasters, and armed conflict.
Save the Children’s Work in Ukraine
Save the Children has been operating in Ukraine since 2014, significantly expanding its presence following the escalation of the humanitarian crisis.
Today, the organization supports millions of children and families through programs focused on:
- Education in emergencies
- Child protection
- Food security
- Social support services
- Mental health and psychosocial support
- Humanitarian assistance
- Advocacy for children’s rights
Behind every successful humanitarian program is a strong operational team that ensures staff have the resources, facilities, and support they need to deliver assistance efficiently.
About the Administration Coordinator Position
The Administration Coordinator plays a vital leadership role in ensuring the smooth day-to-day operation of the Ukraine Country Office while supporting field offices across the country.
The successful candidate will coordinate workplace services, supervise administration staff, oversee office facilities, manage travel and visa support, monitor vendor performance, and ensure compliance with organizational policies.
This position helps create safe, efficient, and productive working environments that enable humanitarian teams to focus on delivering programs that improve children’s lives.
Key Responsibilities
1. Administration Team Leadership
The Administration Coordinator will supervise and support the administration team while ensuring high-quality service delivery across multiple office locations.
Responsibilities include:
- Coordinating administrative workloads
- Providing technical guidance
- Supporting field office administration staff
- Promoting standardized administrative procedures
- Monitoring performance and service quality
Strong leadership and organizational skills will be essential for managing a diverse administration function.
Facilities and Workplace Management
An important part of the role involves managing office facilities and staff accommodation.
Responsibilities include:
- Coordinating office maintenance
- Managing workplace facilities
- Ensuring safe and healthy work environments
- Supporting office improvements
- Monitoring workplace issues
- Ensuring compliance with organizational standards and local regulations
Effective workplace management helps improve productivity while ensuring employees have comfortable and secure working conditions.
Travel and Visa Coordination
The Administration Coordinator will oversee travel arrangements for staff and visitors.
Typical duties include:
- Coordinating domestic and international travel
- Supporting visa applications
- Arranging accommodation
- Managing transportation logistics
- Facilitating emergency travel
- Supporting cross-border staff movement
Efficient travel coordination is especially important during humanitarian operations where rapid deployment may be required.
Vendor and Lease Management
The successful candidate will work closely with supply chain and procurement teams to manage administrative contracts and workplace services.
Responsibilities include:
- Coordinating service providers
- Managing lease agreements
- Monitoring vendor performance
- Supporting office accommodation arrangements
- Maintaining administrative records
- Ensuring permits, licenses, and insurance remain current
Strong vendor management helps ensure quality services while maintaining cost efficiency.
Administrative Compliance
The Administration Coordinator will also play an important governance role by ensuring administrative procedures remain compliant with organizational policies.
This includes:
- Reviewing administrative procedures
- Updating operational guidelines
- Improving internal processes
- Communicating policies to staff
- Identifying operational improvements
- Supporting legal and organizational compliance
Continuous improvement is a key component of this leadership position.
Workplace Health and Safety
Employee wellbeing is central to Save the Children’s operations.
The Administration Coordinator will help ensure offices remain safe and supportive workplaces by:
- Supporting workplace safety standards
- Coordinating with security teams
- Monitoring health and safety compliance
- Supporting staff welfare
- Managing workplace arrangements for employees and visitors
These responsibilities contribute directly to the organization’s duty of care commitments.
Business Continuity and Emergency Response
Working in a humanitarian setting requires organizations to remain operational during emergencies.
The Administration Coordinator will support:
- Business continuity planning
- Emergency office operations
- Administrative preparedness
- Humanitarian response activities
- Continuity of workplace services
This ensures essential administrative functions continue even during rapidly changing situations.
Financial Administration
The position also includes financial coordination responsibilities.
These include:
- Supporting administrative budgets
- Monitoring expenditure
- Preparing reports
- Maintaining operational trackers
- Supporting forecasting
- Identifying efficiency improvements
The successful candidate will also help implement environmentally responsible workplace practices through Green Office initiatives aimed at reducing waste and improving sustainability.
Qualifications and Experience
Save the Children is seeking candidates with substantial administration and operational management experience.
Applicants should possess:
- A Bachelor’s degree in Business Administration, Management, Public Administration, Operations, or a related discipline.
- Significant experience in office administration or workplace management.
- Experience supervising administration teams.
- Previous work within NGOs, INGOs, UN agencies, or humanitarian organizations.
- Strong understanding of facilities management.
- Experience managing vendors and service contracts.
- Knowledge of workplace health and safety.
- Excellent organizational and planning skills.
- Strong communication and stakeholder management abilities.
- Advanced Microsoft Office skills.
- Excellent written and spoken English and Ukrainian.
Candidates with experience supporting multiple office locations and complex field operations will be particularly competitive.
Why Work for Save the Children?
Joining Save the Children means becoming part of an organization dedicated to making a lasting difference in children’s lives.
Employees benefit from:
- Meaningful humanitarian work
- International career opportunities
- Professional development
- Diverse multicultural teams
- Leadership opportunities
- Exposure to emergency response operations
- A supportive and inclusive workplace
- Opportunities to contribute to global child protection efforts
Every role within the organization contributes to improving outcomes for vulnerable children around the world.
Commitment to Diversity and Inclusion
Save the Children is committed to creating an inclusive workplace where diversity is valued and respected.
The organization welcomes applications from qualified candidates regardless of:
- Race
- Religion
- Gender
- Gender identity
- Sexual orientation
- Disability
- Age
- Cultural background
Building a diverse workforce helps the organization better understand and respond to the needs of children and communities worldwide.
Child Safeguarding Commitment
Protecting children is at the heart of Save the Children’s mission.
All employees are expected to uphold the organization’s safeguarding policies and Code of Conduct. Recruitment processes include rigorous background checks to ensure the safety and wellbeing of children served by the organization.
Tips for a Successful Application
Competition for international humanitarian positions can be strong. To improve your chances:
- Tailor your CV to highlight administration and operational management experience.
- Demonstrate leadership and team supervision experience.
- Include examples of facilities or workplace management.
- Showcase experience working with vendors and service providers.
- Highlight humanitarian, NGO, or international experience where applicable.
- Submit a strong cover letter explaining your motivation for joining Save the Children.
- Clearly indicate your salary expectations and English proficiency, as requested.
APPLY ON THE OFFICIAL WEBSITE
Final Thoughts
The Administration Coordinator position offers an outstanding opportunity to combine operational leadership with humanitarian impact. By ensuring offices, facilities, travel services, and workplace systems operate efficiently, the successful candidate will directly support programs that improve the lives of children and families affected by conflict.
If you have experience in administration, facilities management, operational support, or humanitarian operations and want to contribute to one of the world’s most respected nonprofit organizations, this role provides an excellent platform for professional growth while making a meaningful difference.
Apply early, as international humanitarian opportunities with Save the Children attract highly qualified candidates from around the world.
