Program Administrative Assistant RWJF – Apply by July 2026
Looking for an administrative career with one of the most respected philanthropic organizations in the United States? The Robert Wood Johnson Foundation (RWJF) is hiring a Program Administrative Assistant to support its program teams in Princeton, New Jersey. This is an excellent opportunity for professionals with strong organizational, administrative, and communication skills who want to contribute to advancing health equity and social impact initiatives.
About the Robert Wood Johnson Foundation
The Robert Wood Johnson Foundation (RWJF) is one of the largest philanthropic organizations in the United States dedicated to improving health and healthcare outcomes. Since 1972, the foundation has invested in innovative programs, research, and partnerships that help create healthier and more equitable communities.
RWJF’s mission focuses on addressing structural barriers to health while advancing economic inclusion, equitable healthcare systems, and healthy community conditions.
Program Administrative Assistant RWJF – Apply by July 2026
Position Overview
Job Title: Program Administrative Assistant
Organization: Robert Wood Johnson Foundation (RWJF)
Location: Princeton, New Jersey, USA
Employment Type: Full-Time
Work Model: Hybrid Flexible Purpose (HFP)
Salary: Starting at $65,000 per year
Application Deadline: July 6, 2026 (External Applicants)
The Program Administrative Assistant (PAA) provides comprehensive administrative support to Program Department colleagues, including managing directors, program officers, and program associates.
Key Responsibilities
The successful candidate will support multiple program teams by:
Administrative Support
- Managing complex calendars and scheduling meetings
- Coordinating domestic and international travel arrangements
- Processing expense reports and reimbursements
- Preparing presentations, reports, and spreadsheets
- Maintaining contact databases and records
- Drafting professional correspondence
Meeting and Event Coordination
- Organizing virtual and in-person meetings
- Coordinating webinars and conferences
- Managing participant registrations and RSVPs
- Taking meeting minutes and distributing notes
- Arranging catering and meeting logistics
Financial Administration
- Processing invoices and payments
- Managing consulting authorizations
- Tracking expenses and reimbursements
- Submitting check requests
Technology and Systems Support
- Supporting colleagues with various technology platforms
- Assisting with Zoom, Teams, and conference tools
- Working with systems such as Workday, Concur, Salesforce, and other internal applications
Required Qualifications
Candidates should demonstrate:
- Strong organizational and time management skills
- Excellent attention to detail
- Experience using Microsoft Office Suite
- Ability to manage multiple priorities simultaneously
- Strong interpersonal and customer service skills
- Ability to work independently and collaboratively
- Commitment to diversity, equity, and inclusion
A combination of education and experience equivalent to an associate degree or technical qualification is required.
Preferred Qualifications
RWJF is particularly interested in candidates who have:
- Three or more years of relevant administrative experience
- Experience using Workday and Concur
- Experience supporting executives or program teams
- Strong project coordination abilities
- Experience working in nonprofit, philanthropic, healthcare, or related sectors
Salary and Benefits
RWJF offers a competitive compensation package that includes:
- Starting salary of $65,000 annually
- Potential starting salary up to $66,300 for highly qualified candidates
- Comprehensive health benefits
- Retirement benefits
- Generous paid time off
- Transition stipend for new employees
- Professional development opportunities
APPLY ON THE OFFICIAL WEBSITE
Why Consider This Opportunity?
Working at the Robert Wood Johnson Foundation offers the chance to contribute to meaningful initiatives that impact communities across the United States. Employees collaborate with experts, researchers, policymakers, and community leaders working to improve health outcomes and promote equity.
The Foundation is recognized for its collaborative culture, commitment to inclusion, and dedication to professional growth.
Application Deadline
External applicants must submit their application by:
July 6, 2026, at 10:00 a.m. ET
Internal applicants have until:
July 20, 2026, at 10:00 a.m. ET
Final Thoughts
The Program Administrative Assistant role at the Robert Wood Johnson Foundation presents an excellent opportunity for administrative professionals seeking meaningful work in a mission-driven organization. With competitive compensation, strong benefits, and the opportunity to support initiatives that advance health equity, this position offers both professional growth and social impact.
Interested candidates should prepare their application materials and submit them before the deadline.
Program Administrative Assistant RWJF / Program Administrative Assistant RWJF/
