The World Wildlife Fund (WWF) is hiring an Administrative Assistant, Earth for Life to support the Strategic Planning and Finance (SPF) team within its Earth for Life (EFL) programme in Washington, D.C. The full-time position combines administrative coordination, financial support, meeting organization, records management and staff onboarding.
The role offers a salary of $44,600 to $55,700 per year, equivalent to approximately $24.51–$30.60 per hour. The position operates under a hybrid work arrangement, with at least two days per week in the office.
The World Wildlife Fund (WWF) is a global conservation organization working to protect nature, conserve biodiversity and promote sustainable livelihoods. The organization operates internationally across areas including forests, rivers, wetlands, savannas and oceans.
The Administrative Assistant will contribute to WWF’s Earth for Life programme by helping the Strategic Planning and Finance team operate efficiently.
Job Overview
Position: Administrative Assistant, Earth for Life
Organization: World Wildlife Fund (WWF)
Programme: Earth for Life
Location: Washington, D.C., USA
Employment Type: Full-time
Work Arrangement: Hybrid, with a minimum of two days per week in the office
Salary: $44,600–$55,700 per year ($24.51–$30.60 per hour)
Experience: At least two years in an administrative assistant, secretarial or comparable role
WWF Administrative Assistant Responsibilities
The successful candidate will provide day-to-day administrative and operational support to the SPF team.
1. Communication and Scheduling
Responsibilities include:
- Responding to meeting requests.
- Scheduling meetings for supervisors and team members.
- Managing emails and inquiries.
- Communicating with internal and external stakeholders.
- Greeting visitors and directing inquiries appropriately.
2. Office and Travel Administration
The Administrative Assistant will:
- Manage calendars and schedules.
- Arrange business travel.
- Support general office activities.
- Complete miscellaneous administrative assignments as required.
3. Financial Support
The position also includes important financial administration duties, such as:
- Reviewing and processing invoices.
- Processing credit-card transactions and employee expenses.
- Preparing expense reports.
- Preparing check and wire requests.
- Entering appropriate financial coding.
- Tracking payments with Program Operations.
- Reviewing financial reports.
- Monitoring expenses against budgets where required.
The role may involve working with Workday and Smart Simple financial systems.
4. Meetings and Events
The successful applicant may coordinate:
- Team meetings.
- Conferences.
- Workshops.
- Special events.
- Meeting venues and equipment.
- Audio-visual requirements.
- Catering.
- Meeting materials.
- Staff registrations for conferences and events.
5. File Management
The Administrative Assistant will maintain the SPF team’s online file repository, ensuring that important project documents are properly organized, current and accessible.
The position also works with the Earth for Life Knowledge Management team to maintain consistency with WWF’s institutional file-management practices.
6. Staff Onboarding
Another responsibility is supporting the onboarding of new SPF team members.
This can include preparing onboarding schedules, coordinating workspace and equipment requirements, arranging introductory meetings and helping new employees during their first weeks.
WWF Administrative Assistant Requirements
Applicants should have a high school diploma or equivalent and at least two years of demonstrated experience in an administrative assistant, secretarial or comparable position.
Candidates should also demonstrate:
- Strong Microsoft Office skills.
- Experience using Outlook, Word, PowerPoint and Excel.
- Strong verbal communication.
- Good written communication.
- Proofreading and editing ability.
- Strong organizational skills.
- Attention to detail.
- Ability to manage competing priorities.
- Ability to meet deadlines.
- Professional interpersonal skills.
- Ability to work with standard supervision.
- Initiative and sound judgment.
Experience with basic expense reporting and travel arrangements is also relevant to the role.
Key Competencies
WWF highlights three important competency areas:
Client and Constituent Focus
The employee should be able to provide effective support to SPF team members and their internal and external collaborators.
Effective Communication
The successful candidate should communicate clearly and professionally with colleagues, partners and other stakeholders.
Planning, Organization and Attention to Detail
The role requires someone capable of managing several deadlines and priorities while maintaining accuracy.
WWF Core Values
Applicants should identify with WWF’s core values:
- Courage
- Integrity
- Respect
- Collaboration
These values are expected to guide how employees work with colleagues and stakeholders.
Salary and Work Arrangement
The advertised salary range is $44,600–$55,700 annually, or approximately $24.51–$30.60 per hour. Current job listings describe the position as hybrid, with a minimum of two days per week in the Washington, D.C. office.
The position does not provide relocation assistance.
Work Authorization
One of the most important eligibility conditions is that applicants must be legally authorized to work in the United States.
WWF states that this position is not eligible for employment visa sponsorship. Applicants will also be required to complete employment eligibility verification after hiring.
This means candidates who would require WWF to sponsor a U.S. employment visa should not assume that they are eligible for this particular position.
How to Apply
Interested applicants should verify the current vacancy and application status through WWF’s official careers platform before submitting an application.
The supplied listing identifies the position as Administrative Assistant, Earth for Life – 26057. Because vacancies can be updated or closed, applicants should confirm the current status and requirements on WWF’s official recruitment site.
Conclusion
The WWF Administrative Assistant, Earth for Life position is an opportunity for an experienced administrative professional to support a conservation programme while gaining exposure to financial administration, operations, event coordination, records management and staff onboarding.
With a salary of $44,600–$55,700 per year, the position may appeal to candidates with strong administrative, organizational and Microsoft Office skills. However, applicants should pay particular attention to the requirement for U.S. work authorization, as the position does not offer visa sponsorship.
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