FACILITIES AND OFFICE ADMINISTRATION ASSISTANT OIS

Oxfam Facilities and Office Administration Assistant Job 2026: Temporary Full-Time Opportunity in Nairobi, Kenya

Oxfam is inviting applications for the Facilities and Office Administration Assistant OIS position, a temporary full-time opportunity based in Nairobi, Kenya. The role supports the smooth operation of Oxfam International Secretariat (OIS) office services by ensuring professional front office management, facilities coordination, and administrative support.

This position is suitable for candidates with experience in office administration, reception services, facilities support, customer service, and workplace operations.

About Oxfam

Oxfam is a global movement working to fight poverty and inequality by supporting communities affected by crises, advocating for justice, and partnering with organizations around the world.

The organization works across areas including:

Humanitarian response
Poverty reduction
Economic justice
Gender equality
Climate justice
Accountable governance

Oxfam works toward a future where people have equal opportunities, rights, and the ability to thrive.

Facilities and Office Administration Assistant Responsibilities

The Facilities and Office Administration Assistant plays an important role in delivering efficient and professional office services across OIS.

Key responsibilities include:

Front Office Management

Managing the reception desk and serving as the first point of contact for visitors
Welcoming and directing guests professionally
Handling incoming calls and correspondence
Providing administrative support to office visitors and staff

Office Administration Support

Managing meeting room bookings
Coordinating office deliveries and mail
Maintaining visitor records and office logs
Supporting daily administrative activities

Facilities and Workplace Operations

Supporting smooth office operations
Helping maintain office security procedures
Ensuring stakeholders receive a positive workplace experience
Supporting facilities-related coordination when required

Location and Contract Details

Position: Facilities and Office Administration Assistant
Organization: Oxfam International Secretariat (OIS)
Location: Nairobi, Kenya
Contract Type: Temporary, Full Time
Application Status: Open with a closing deadline approaching

Skills and Experience Required

Applicants should demonstrate strong administrative and organizational abilities, including:

Experience in office administration or reception services
Excellent communication and interpersonal skills
Ability to manage visitors and stakeholders professionally
Strong organizational skills and attention to detail
Ability to coordinate multiple administrative tasks
Commitment to creating an inclusive and welcoming workplace

Benefits of Working with Oxfam

Oxfam provides employees with support designed to promote wellbeing and effective working conditions.

Benefits may include:

Flexible working arrangements
Employee Assistance Programme (EAP)
Employee wellbeing support
Experience working with a global humanitarian organization

Why Join Oxfam?

Working with Oxfam provides an opportunity to:

Support an international organization fighting poverty and inequality
Gain experience in global humanitarian operations
Work with diverse teams and international partners
Build skills in administration, facilities management, and workplace services

How to Apply

Interested candidates should:

Review the official Oxfam vacancy details.
Prepare an updated CV highlighting administrative and office support experience.
Submit an application before the closing deadline.

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