UNOPS Administration Assistant – Nairobi, Kenya
UNOPS is inviting applications for an Administration Assistant position based in Nairobi, Kenya. The opportunity is within the Strategy & Corporate Services function and is offered at LICA 4 / ICS 04 level. Applications are open from 11 November to 25 November 2026.
UNOPS Administration Assistant Job Overview
The Administration Assistant will support the smooth functioning of the UNOPS Africa Regional Office by providing administrative, travel and procurement assistance. The position is suitable for an organised professional with strong computer skills, attention to detail and experience handling administrative processes.
The UNOPS Africa Regional Office, based in Nairobi, oversees more than 250 projects across 40 countries. Its work covers areas including climate action, health, infrastructure, peace and security, and other development priorities.
UNOPS East and Southern Africa supports sustainable development programmes across 14 countries, including Kenya, Malawi, Mozambique, Somalia, Tanzania, Zambia and Zimbabwe.
Key Responsibilities
The Administration Assistant will provide day-to-day administrative and operational support to office and project personnel.
Key responsibilities include:
- Supporting local and international travel arrangements.
- Assisting with meetings, conferences and official visits.
- Maintaining inventory and property records.
- Receiving goods and equipment and preparing relevant documentation.
- Filing administrative documents in accordance with UNOPS policies.
- Providing logistical support to visiting personnel and missions.
- Supporting protocol matters and official documentation.
- Providing information on support-service entitlements and regulations.
- Liaising with relevant local authorities on administrative matters.
Travel Administration Responsibilities
Travel administration forms an important part of the position. The successful candidate will assist with quarterly travel plans, Travel Authorizations and travel claims.
The role also involves supporting domestic and international travel bookings, travel registration, visa requirements, flight bookings and travel-related payments. The Administration Assistant will maintain travel registers, visa trackers and travel records while following established standard operating procedures.
Procurement Support
The Administration Assistant will also provide procurement support to the office and projects.
Responsibilities include obtaining quotations, bids or proposals, supporting technical and financial evaluations, creating purchase orders and receipts in the UNOPS ERP system, initiating requisitions, registering suppliers and monitoring the delivery of goods and services.
The successful candidate will also help ensure that suppliers’ deliverables are properly recorded and that payments are processed on time.
UNOPS Administration Assistant Requirements
Candidates with a secondary or high school diploma must have a minimum of four years of relevant experience in administration, travel management or a related field.
Applicants with a bachelor’s or master’s degree may apply without work experience. Computer literacy is required.
A university degree in Business Administration, Public Administration or a related field is desirable. Certification in office administration or a related discipline is also considered an advantage.
Previous experience working within the UN system or an international NGO is desirable.
Language Requirements
English: Fluent – Required
French: Basic – Desirable
Contract and Location
Job Title: Administration Assistant
Organisation: UNOPS
Location: Nairobi, Kenya
Job Category: Strategy & Corporate Services
Level: LICA 4 / ICS 04
Contract Type: ICA – LICA – Support – Regular
Contract Duration: Ongoing
Application Deadline: 25 November 2026
How to Apply
Interested candidates should submit their applications through the official UNOPS recruitment system before the closing date. UNOPS states that applications must be received before midnight Copenhagen time on the closing date.
UNOPS does not accept unsolicited resumes and will not request candidates to make payments at any stage of the recruitment process. Only shortlisted candidates will be contacted for the next stage of recruitment.
Why Apply?
This Administration Assistant position provides an opportunity to gain practical experience supporting an international development organisation operating across Africa. The successful candidate will work across administration, travel, procurement, records management and operational coordination while supporting projects delivered throughout the region.
For administrative professionals seeking experience with the United Nations system, this Nairobi-based UNOPS opportunity offers valuable exposure to international development operations and regional programme support.
