Executive Assistant – Global Energy Transition Initiative
ClimateWorks Foundation is seeking an experienced Executive Assistant (EA) to provide high-level administrative and coordination support to the Senior Director of its Global Energy Transition Initiative (GETI) and the wider ten-person team.
This is a globally oriented opportunity for an organised, discreet and highly capable administrative professional who can manage complex schedules, coordinate international stakeholders and ensure senior leaders are fully prepared for meetings, events and travel.
About ClimateWorks Foundation
ClimateWorks Foundation is a global climate philanthropy organisation working to accelerate climate solutions and create a more sustainable future. Since 2008, the Foundation has awarded more than $2 billion in grants to over 850 grantees across 50 countries, working with more than 80 funders.
The Programs department develops and manages grantmaking strategies across areas including renewable energy, industrial decarbonisation, electric transport, sustainable finance, adaptation and resilience.
The Global Energy Transition Initiative focuses on accelerating the transformation of the global power sector toward clean energy, particularly across 15 emerging economies in Africa, Asia and Latin America.
About the Role
The Executive Assistant will work directly with the Senior Director of GETI while also providing broader administrative support to the team.
Reporting to the Associate Director, Programs Administration, the successful candidate will join the wider Programs administration team and receive mentorship and guidance on workload management and capacity planning.
The position requires someone who can thrive in a fast-paced, internationally distributed environment and confidently manage competing priorities.
Key Responsibilities
The Executive Assistant will manage the Senior Director’s calendar and help coordinate broader team calendars to ensure effective scheduling and alignment.
Responsibilities include creating and managing scheduling polls, coordinating internal and external meetings, and working with international colleagues across different time zones.
The EA will also coordinate with ClimateWorks’ travel agent to arrange domestic and international travel, including flights, accommodation, ground transportation and other logistical requirements.
An important part of the role is ensuring that the Senior Director is fully prepared for meetings, events and travel. This may involve researching upcoming commitments, gathering relevant background information and preparing detailed itineraries.
The position may also involve coordinating meeting materials, supporting events and handling other administrative responsibilities as required.
Who Should Apply?
ClimateWorks is looking for an administrative professional with at least five years of administrative experience, including a minimum of two years in a senior administrator or executive assistant position.
Candidates should have experience working with international partners and coordinating schedules across multiple time zones. Experience managing complex calendars, meetings and events is essential.
Strong written and verbal communication skills, excellent attention to detail and outstanding organisational ability are required.
Applicants should be highly proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint, as well as Google Docs.
The ideal candidate will be able to assess competing priorities, exercise independent judgment and respond appropriately to urgent matters. The ability to remain calm under pressure and manage multiple responsibilities simultaneously is particularly important.
Discretion is essential because the position may involve handling sensitive information. ClimateWorks is also seeking someone with tact, professionalism, diplomacy and strong interpersonal skills.
Additional Experience
A BA or BS degree is desirable but not mandatory.
Experience using Salesforce, Asana, Stova or another event-management platform would be an advantage. Previous experience working for a philanthropic, environmental or climate-focused organisation would also be valuable.
Some travel is required, including attendance at organisational gatherings several times each year.
Location and Salary
ClimateWorks Foundation is headquartered in San Francisco, but this position is classified as Global.
The organisation states that candidates based in the United Kingdom are preferred, while applicants in Europe and on the U.S. East Coast may also be considered. US flexible arrangements may also be available.
For candidates based in the United Kingdom, the stated salary range is £61,000–£70,000 per year, with a competitive benefits package provided through Pebl, a third-party professional employer organisation.
International compensation will be determined according to the location and local cost of labour.
Why Join ClimateWorks?
ClimateWorks describes its culture as being built around collaboration, humility, curiosity, learning and risk-taking. As a globally distributed organisation, employees have opportunities to meet in person through an annual San Francisco in-town week, an all-staff retreat and a department retreat.
The Executive Assistant role offers an opportunity to work at the intersection of executive support, international coordination and global climate action, supporting a team focused on accelerating clean-energy transitions in emerging economies.
How to Apply
Interested candidates should apply through the ClimateWorks Foundation careers platform and review the full requirements before submitting an application.
Position: Executive Assistant – Global Energy Transition Initiative
Organisation: ClimateWorks Foundation
Location: UK preferred; Europe and U.S. East Coast considered
Salary in UK: £61,000–£70,000 annually
Work arrangement: Global
Experience: 5+ years administrative experience; 2+ years senior EA experience
Travel: Required
Sector: Climate, philanthropy and global development
